Privacy Policy
This Privacy Policy explains how Emily Rose Events collects, uses, and protects your personal information when you visit our website, make an enquiry, or book our coordination services.
Who are we?
Emily Rose Events is a Dorset-based wedding coordination business. We offer expert planning support and on-the-day coordination services to couples throughout their wedding journey. Our services can be booked online, and we communicate with clients via email, phone, and in-person meetings.
Who is the data controller?
Emily Bowden – Owner
You can contact Emily at:
Email: hello@emilyroseevents.co.uk
Phone: 07931 794428
For what purposes are personal data being processed and what is the legal basis for it?
We collect and process personal data such as your name, address, phone number, and email address for the following purposes:
- To manage enquiries and bookings
- To communicate with you throughout the coordination process
- To send relevant service information, invoices, or updates
- To send marketing communications if you have opted in
Legal Basis: We process your data either on the basis of consent or because it is necessary to fulfil a contract. You can withdraw your consent at any time by contacting our Data Controller using the contact details above.
Who is the personal data going to be shared with?
We do not sell or share your personal data with third-party organisations. Your information is used solely to deliver our coordination services to you.
Will my data be transferred out of the EU, and if so will it be safe?
No. Your data is stored securely and is not transferred outside of the EU.
How long is my data going to be held?
We retain your data for 7 years from the date of your last booking or communication, in line with HMRC requirements.
Inactive client records are reviewed and removed from our systems twice a year.
Example: Your data will be held for 7 years from your last transaction with us. It is a requirement from HMRC for audit purposes that we retain this information for this period of time.
Reports will be run twice yearly to remove any inactive accounts from our database.
Will I be subject to automatic decision making?
No. Emily Rose Events does not use automated decision-making or profiling. All communication and service planning is handled personally.
What rights do I have in respect of the personal data you hold about me?
You have the right to:
- Access the personal data we hold about you
- Have your data corrected or erased (as long as it’s not required to complete a contract)
- Restrict or object to processing
- Withdraw your consent at any time
- Request your data in a portable format
To exercise these rights, please contact our Data Controller.
What happens if I don’t provide my information?
We require certain personal details—such as your name, email address, and wedding date—to manage enquiries and bookings. Without this information, we are unable to provide our coordination services.
Who can I complain to if I feel my rights are being violated?
If you have any concerns about how your data is handled, you may contact:
- Emily Bowden – Owner
You can contact Emily at:
Email: hello@emilyroseevents.co.uk
Phone: 07931 794428
Or, you can contact the Information Commissioner’s Office (ICO) directly via www.ico.org.uk.
I didn’t give you my personal data, so what is the source, and what type of personal data are you processing?
We do not purchase personal data from third parties. On occasion, a venue or supplier may pass along your contact details in the context of a shared event, but we will always let you know we have your information and why. We may have been given a contact within a businesses telephone number by a colleague or manager.